Senior Administrative Secretary (Grade 4) – Bilingual Temporary Replacement for Maternity Leaves

Posted:  26 September 2017

Internal/External Posting

Bulletin No. 217 - Ottawa, Ontario

Application Deadline: October 9, 2017

There is a vacancy for a Senior Administrative Secretary, initially assigned to the Social and Economic Policy Department and then shifting to the Communications Department in 2018. This is to cover maternity leaves with an anticipated end date of October 2018.
 

Duties include but are not limited to:

  • Arrange meetings – maintain committee contact lists, inform committee members about meeting arrangements, distribute materials, respond to enquiries, make arrangements for meals and refreshments;
  • Organize and maintain files for each department within parameters of the records management system;
  • Make travel arrangements as needed including visas, itineraries, accommodation, schedules;
  • Produce correspondence, reports, briefs, bulletins, and other documents;
  • Format documents, scan text and graphics, manipulate charts and graphs;
  • Edit and proofread documents and review for grammar and spelling;
  • Use specialized software to format and/or draft layout design for publications;
  • Draft routine correspondence and reply to email enquiries;
  • Answer phones, screen calls, take messages, answer enquiries and direct calls to appropriate person;
  • Open, sort, prioritize and distribute incoming mail;
  • Arrange for translation as needed, taking into account priorities and deadlines;
  • Post material on the web as requested;
  • Conduct information searches on the Internet;
  • Take notes at meetings as requested;
  • Perform other related duties as assigned.

Qualifications:

  • 2-3 years office experience performing similar tasks;
  • completion of post-secondary office administration training is preferred;
  • oral and written fluency in English and French is essential;
  • excellent proofreading and formatting skills in French and English;
  • demonstrates a positive attitude and has the ability to work as part of a team.
 
The Canadian Labour Congress offers a four-day (30-hour) work week, onsite parking, a competitive benefits plan including pension, and a starting salary of $57,610.16. This position is part of the COPE-225 bargaining unit.
 
Please submit applications in English to the attention of Lori McCarthy, Director of Human Resources, at hr@clc-ctc.ca no later than 5:00 p.m. on October 9, 2017. Only applicants selected for an interview will be contacted.
 
The Canadian Labour Congress is an equal opportunity employer. Members of equity-seeking groups are encouraged to self-identify. Women, workers of colour, workers with disabilities, lesbian, gay, bisexual, transgender, queer, two-spirit, intersex and Aboriginal workers are encouraged to apply for this position.