Executive Assistant to the President


Bulletin No. OS 2023-02
Executive Assistant to the President
President’s Office

Application Deadline: May 19, 2023

The Canadian Labour Congress (CLC) is the largest labour organization in Canada, bringing together national and international unions, provincial and territorial federations of labour and community-based labour councils to represent more than 3 million workers across the country.

Due to an upcoming vacancy, the CLC is seeking an Executive Assistant to resource our President, based at CLC Headquarters office in Ottawa, Ontario. This exciting opportunity will appeal to the experienced administrative professional equipped to handle a steady stream of daily internal and external communications in addition to the overall management of the President’s agenda.

This position has a very competitive starting salary of $95,776.11 and includes a generous vacation entitlement, as well as health, vision, and dental benefits, group life insurance and LTD coverage, pension, and coverage for internet and cell phone. The position is highly confidential and excluded from CLC’s staff bargaining units.

If you enjoy working in a fast-paced environment and want to contribute to advancing the political and social objectives of the CLC, this may be the right fit for you!

Duties include but are not limited to:

  • Maintain the accuracy of the President’s schedule at all times, and ensure all materials are provided and/or accessible for meetings and speaking engagements.
  • Collaborate with the senior leadership team to confirm and adjust the President’s priorities as required.
  • Arranging travel, accommodations, visas, and itineraries.
  • Write and edit letters, agendas, briefs, and memos; arrange for proofreading and translation as required, while considering priorities and deadlines.
  • Arrange logistics for regular internal meetings of the Officers and Political Assistants and provide resourcing to ad-hoc committees as needed.
  • Manage the “CLC President” e-mail account, which includes drafting routine correspondence and replying to enquiries in a timely manner.
  • Screen phone calls, answer enquiries and direct calls to the appropriate person.
  • Prepare the President’s expense reports for processing with Accounting.
  • Work as part of a team with the Executive Assistant to the Secretary-Treasurer by providing overflow coverage to the Secretary-Treasurer’s Office when needed and full‑time support during periods of vacation or absence.
  • Perform other duties as required.


The successful candidate will have the following:

  • Post-secondary education in administration or related field (a combination of education and experience equivalences will be considered);
  • Prior experience resourcing an Executive level (or Political level) office;
  • Professional level written and verbal communication skills with the ability to filter information based on audience and maintaining confidentiality and tact at all times;
  • Ability to multitask, prioritize and to take initiative to advance key files;
  • Knowledge of the labour movement, politics, and the legislative process are considered strong assets;
  • Excellent proofreading and document formatting skills with proficiency in MS Office suite, Adobe, etc.;
  • Experience with event/meeting planning and coordinating logistics is an asset;
  • Ability to work effectively as part of a team as well as independently;
  • Ability to travel domestically; and
  • Fluency in English is required, and French is considered an asset.

Please submit your resume and covering letter detailing how your qualifications match the above requirements to the attention of Lori McCarthy, Director of Human Resources, via email: lmccarthy@clcctc.ca by May 19, 2023.

Please quote Bulletin OS 2023-02 in your application. We anticipate the first round of interviews to be held in late May / early June. While we appreciate all applications, only those selected for interview will be contacted.

The Canadian Labour Congress is an equal opportunity employer. Members of equity seeking groups are encouraged to self-identify. Women, workers of colour, workers with disabilities, lesbian, gay, bisexual, transgender, queer, two-spirit, intersex and Indigenous workers are encouraged to apply for this position.