Bilingual Senior Administrative Assistant – Political Action and Communications Department

INTERNAL / EXTERNAL POSTING
Bulletin No. 274
Bilingual Senior Administrative Assistant
Political Action and Communications Department

Internal Application Deadline: June 17, 2024
External Application Deadline: June 24, 2024

There is a vacancy for the position of Bilingual Senior Administrative Assistant assigned to the Political Action and Communications Department.

This position is based at our Headquarters office in Ottawa, Ontario, with regular in office presence expected.

Duties include but are not limited to:

• Arrange meetings, maintain committee contact lists, inform committee members about meeting arrangements, distribute materials, respond to enquiries, make arrangements for meals and refreshments;
• Provide assistance on campaigns and projects;
• Register participants for conferences and events;
• Organize and maintain files within parameters of the records management system;
• Make travel arrangements as needed including visas, itineraries, accommodation, schedules;
• Produce correspondence, reports, briefs, bulletins, and other documents;
• Format documents, scan text and graphics, manipulate charts and graphs;
• Edit and proofread documents and review for grammar and spelling;
• Use specialized software to format and/or draft layout design for publications;
• Draft routine correspondence and reply to email enquiries;
• Answer phones, screen calls, take messages, answer enquiries and direct calls to appropriate person;
• Open, sort, prioritize and distribute incoming mail;
• Arrange for translation as needed, taking into account priorities and deadlines;
• Post material on the web as requested;
• Conduct information searches on the Internet;
• Take notes at meetings as requested; and
• Perform other related duties as assigned.

Qualifications:

• Post-secondary education in Administration with two to three years’ relevant experience;
• Oral and written fluency in English and French is essential;
• Professional level written and verbal communication skills;
• Excellent proofreading and formatting skills;
• Proficiency with MS Office Suite and InDesign;
• Familiarity with Google Docs, NationBuilder, Client Relationship Management (CRM), databases and software such as Asana and Slack are considered assets;
• Ability to work effectively as part of a team as well as independently.

The starting salary for this position is $71,668.29 as of July 1, 2024, plus benefits under the COPE 225 Collective Agreement. This includes a four (4) day work week
(30 hours), generous health, vision, and dental benefits, group life insurance and LTD coverage, pension, as well as fitness allowance, free parking, and other staff perks.

Please submit your application in English to the attention of Lori McCarthy, Director of Human Resources, via email: careers@clcctc.ca by June 17, 2024 for internal candidates and by June 24, 2024 for external candidates. Please quote Bulletin 274 in your application.

The Canadian Labour Congress is an equal opportunity employer. Members of equity seeking groups are encouraged to self-identify. Women, workers of colour, workers with disabilities, lesbian, gay, bisexual, transgender, queer, two-spirit, intersex and Indigenous workers are encouraged to apply for this position.